American Counseling Association of
New York (ACA-NY)

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All terms begin on July 1st 


PRESIDENT

Term: one year

  • Serves as the chief executive officer of the Association and the chairperson of its Executive Council
  • Ensures that the ACA-NY Executive Council actively participates in establishing and achieving goals, including membership goals
  • Calls all regular and special meetings of the Association when necessary
  • Prepares agendas for and chairs monthly teleconference meetings with board members, Annual Business Meeting, and other Association gatherings
  • Maintains communication with membership and Executive Council throughout year of presidency via regular communications
  • Appoints chairpersons and members of all committees
  • Shall hold ex-officio membership on all committees
  • Provides committee chairs and potential chairs with relevant pages from this handbook
  • Plans and facilitates an Executive Council leadership retreat
  • Contacts ACA-NY nominees to inform them of national election results
  • Oversees all events and attends events within his or her region
  • Receives and acts upon all correspondence relating to the Association
  • Represent ACA-NY at national, state, or regional meetings
  • Represents the Association at the North Atlantic Region meetings/events and at ACA events
  • Prepares annual report for ACA and North Atlantic Region
  • Writes quarterly communications apprising members of Association events
  • Conducts email or in-person votes of the Executive Council on any major actions
  • Prepare and distribute a President’s Report of ACA-NY activities, goals, and accomplishments in January and June
  • Works closely with the Treasurer in preparation and administration of the budget
  • Prepares a President’s column for each issue of the ACA-NY newsletter to inform the membership of the goals and activities of ACA-NY
  • Serves in a clearing capacity for internal organizational questions, concerns and suggestions
  • Participates with members in the creation of and support of advancing the purposes of ACA-NY through activities and services
  • Coordinates the scheduling of all ACA Annual Conference events sponsored by ACA-NY
  • Communicates ACA Annual Conference meeting times
  • Serves as liaison between ACA-NY and ACA
  • Receives and directs ACA reports, memos, and inquiries
  • Receives and directs outside reports, memos, and inquiries
  • Sends required reports to the ACA national office
  • Submits all relevant file material to his/her successor


 PRESIDENT ELECT

Term: one year

  • Acts as President at all Association and Executive Council and Committee meetings in the absence of the President
  • Succeeds the Presidency at the expiration of the term President Elect
  • Represents ACA-NY at national, state, or regional meetings, as needed
  • Represents the Association at the North Atlantic Region meetings/events and at ACA events, as needed
  • Ensures that the ACA-NY Executive council actively participates in establishing and achieving goals, including membership goals
  • Consults with and support ACA-NY President
  • Serves as the director and secretary of region chairs
  • Oversees all region chair activities and meetings
  • Submits region chair meeting minutes to Secretary and President
  • Develops timetable of tasks for planning of Regional meetings and events
  • Submits a region leadership report to the President in December and May
  • Promotes teamwork and collaboration


PAST PRESIDENT

Term: one year

  • Acts as President at all Association and Executive Council and Committee meetings in the absence of the President and President Elect
  • Succeeds the Past - Presidency at the expiration of the Presidential term
  • Represents ACA-NY at national, state, or regional meetings, as needed
  • Represents the Association at the North Atlantic Region meetings/events and at ACA events, as needed
  • Ensures that the ACA-NY Executive Council actively participates in establishing and achieving goals, including membership goals
  • Mentors the President and President-Elect in their roles
  • Oversees the planning of the annual legislative advocacy day
  • Co-plans the leadership retreat
  • Oversees the planning of leadership training for ACA-NY members
  • Oversees the nomination and elections process for the Association
  • Collects bios from nominees and submits them to the webmaster (or designee)
  • Manages the elections in May and conveys results to the President
  • Submits a report to the President in December and May
  • Promotes teamwork and collaboration


SECRETARY

Term: two years 

  • Attends and takes minutes at ACA-NY Board meetings
  • Maintains the historical records of ACA-NY, including: meeting minutes, copies of relevant ACA-NY correspondence, budget, policies and procedures, publications, regional and leadership/committee meeting minutes, and other relevant records
  • Maintains an updated Policies and Procedures Manual, and other relevant organizational materials
  • Updates the Policies and Procedures Manual when policy changes are approved by the Executive Council
  • Works in collaboration with Regional Chairs for the distribution of Regional minutes
  • Works in collaboration with webmaster or designee for distribution of minutes to ACA-NY members
  • Updates leadership roster and distributes to board members
  • Updates volunteer roster after each ACA-NY event and distributes to board members
  • Facilitates communication among ACA-NY Board members, leaders, membership, and ACA staff
  • Attends all meetings


TREASURER

Term: two years 

  • Develops a proposed budget in cooperation with the President-Elect and President
  • Submits the proposed budget to the American Counseling Association by November 1
  • Works closely with the President to ensure events stay within budget
  • Manage incoming and outgoing funds
  • Receives reimbursement requests from board members, approves requests in accordance with budget lines, and submits signed requests to ACA—Within 2 weeks of receiving the request
  • Provide financial updates (e.g., balances) during phone conferences/quarterly meetings


LEGISLATIVE & PUBLIC POLICY CHAIR

Term: three years

  • Monitors and evaluates on a continuing basis pending legislative, regulatory, and legal action at the Federal, state, and local level that may have an impact on the counseling profession
  • Presents a legislative report or update to the Executive Council during board meetings
  • Informs legislators of ACA-NY’s position on legislation affecting the counseling profession.
  • Coordinates, as needed, with the ACA’s Director of Public Policy and Legislation in obtaining and distributing legislative information
  • Maintains high level of presence via email and website so membership is aware of the Association’s legislative focus
  • Provides a legislative affairs report to members at meetings
  • Prepares and sends articles on legislative updates, and other timely information, to the webmaster (or designee) for insertion in the newsletter with and website each month
  • Maintains contact with state legislators and congressional staff
  • Monitors state and local government activities and provides timely information on public policy issues to the Board
  • Initiates action in response to legislative alerts
  • Develops and supports workshops and seminars that address public affairs issues
  • Promotes increased knowledge and activities for influencing legislation within ACA-NY.
  • In final year, trains the incoming Legislative and Public Policy Chair.


GRADUATE STUDENT CHAIR

Term: one year

  • Attends all ACA-NY Executive Council Meetings and any relevant subcommittees
  • Collaborates with the ACA-NY Executive Council to achieve the organization’s goals
  • Represents the interests and concerns of counseling graduate students and new counseling professionals in the state of New York
  • Liaises between the counseling program graduate students of NY state and ACA-NY
  • Creates and maintains a database with contact information for all NY state counseling programs and their Chi Sigma Iota chapters
  • Establishes and maintains contact with New York state counseling programs
  • Prepares communications for NY state’s counseling programs, informing them of upcoming events and opportunities
  • Maintains and updates content on the Students page of the ACA-NY website
  • Maintains a file of each year’s activities to be passed on to the next Graduate Student Chair
  • Mentors incoming Graduate Student Chair
  • Performs other duties as directed by the Executive Council


REGION CHAIRS – 4 Positions (Western, Central, Downstate, Upstate)

Term: one year

  • Attends all ACA-NY Leadership Council Meetings
  • Attends all Region Chair meetings called by the President Elect or President
  • Plans, organizes, and facilitates periodic regional membership meetings
  • Facilitates networking activities between and among members and meeting attendees
  • Prepares CEU documents for all events and maintains a roster of event attendees
  • Collaborates with other Region Chairs and Communications Chair to advertise regional events
  • Solicits new members and volunteers
  • Mentors new volunteers
  • Collaborates with other ACA-NY regional chairs to maintain consistency in meeting content, format and scheduling
  • Reports information about site concerns
  • Performs other duties as directed by the Executive Council